Protecting Your Privacy
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We, the team at My Property Management, strongly value privacy and are committed to protect your personal data (i.e. information that identifies you).
If you have any questions about how we protect your privacy, get in touch here: info@mypropertymalta.net
One of your rights under EU law – the GDPR – is that you must be informed when your personal data is processed by any organisation. You also have the right to know the details and purpose of that processing.
This privacy policy describes our practices relating to the personal data of visitors of www.mpmmalta.com and the use of our online facilities.
We assure you that we will only use and disclose any personal data collected from you in accordance with the manner set out in this policy.
Our website is hosted on the Wix.com platform which provides us with the online platform that allows us to sell our services to you. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. This date is stored on secure servers behind a firewall.
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Information we collect
Most of the personal information which we may collect about you through this website is given to us only if you choose to give it to us. Such personal information may be requested from you when you fill in a field, e.g. to fill in our contact form with your questions and comments on the Website. If you send us emails, then the personal data we process will depend on what you send us in the email.
The information we collect from you normally includes the following:
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Information about your device (phone or laptop) with which how used our website;
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If you reach out through us through our contact form, we will also collect your name and email address;
The next sections will outline how and why we use this information.
Some other information is given to us because you accessed this website (e.g. logs, recorded through cookies). This is explained in the Cookies section below.
How & Why we use your information
We use your information in a number of different ways — what we do with it then depends on the information and the purpose for which we collected.
The tables below set this out in detail, showing what we do, and why we do it.
Your name and contact details
How we use your: Name, Surname, and Contact Details
Why?
Fraud prevention and detection
To prevent and detect fraud against either you or us – unfortunate, but absolutely essential
Knowing what you, and other users, like
To ensure we are giving you what you want, and to stay ahead of the competition
Your contact history with us
What you’ve said to us — for example, over email or contact forms.
How we use your contact history
Why?
Provide user service and support
This is how we ensure that we have answered any queries you may have
Train our staff
For our team to remain up to scratch so that you get the best possible service.
Information about your device (phone or laptop)
Information you give us when you browse our site, including your IP address and device type as well as how you use our website.
How we use information about your phone or laptop, and how you use our website
Why?
Improve our website
To give you the best possible user experience
Protect our website
To prevent and detect fraud against either you or us — and to meet our legal obligations about looking after your data
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You don’t have to give us any of this personal information but if you don’t, you may not be able to use our site or all of the services we offer on the site, and you are unlikely to receive an optimal customer experience.
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We also anonymise and aggregate personal information (so that it does not identify you) and use it for purposes including testing our IT systems, research, data analysis and improving our site. We also share this anonymised information with third parties – but don’t worry, they cannot identify you.
The Legal Basis for Processing
For all of the uses of your personal data (as described above), we ensure that there is a legal basis under applicable data protection laws for us to use such personal data.
This includes, for example, where it is necessary for us to use the information to perform a contract with you or take steps at your request prior to entering into a contract with you. We also use consent as a legal basis in order to process your query when you contact us, provide customer-care and support services to you.
It also includes circumstances (such as we have described below) where we have a legitimate interest to use your data, provided that proper care is taken in relation to your rights and interests:
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to carry out research and analysis of your data as this helps us understand our clients better, who they are and how they interact with us.
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to improve and ensure the security of the website (for example, for statistical, testing and analytical purposes, troubleshooting).
Retention Periods
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We will hold on to your information for no longer than is necessary keeping in mind the purpose/s (or compatible purposes) for which we first collected the data.
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We may also keep hold of some of your information if it becomes necessary or required to meet legal or regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our terms and conditions.
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As a guide: – we will keep personal data until such time as you ask us to stop communications with you, unless we need to keep the data for longer;– we may keep certain categories of personal data for longer in order to meet any legal or regulatory requirements, or to resolve a legal dispute.
We may keep different types of personal data for different lengths of time if required by law (for instance, we may need to keep certain personal data relating to purchases for about 10 years in order to comply with tax/VAT reporting requirements).
You may obtain more information as to the retention periods or the criteria used by us to determine the retention periods by contacting us here info@mypropertymalta.net
Children Under 16
If you are aged 16 or under, please get your parent/guardian’s permission before you provide any personal information to us.
We will need to process personal data relating to parents or guardians in that case – and we may also need to request for verification documentation to ensure that consent is given or authorised by the holder of parental responsibility.
Sharing your information
We do not, and will not, sell any of your personal data to any third party – including your name, email address or any other information you provide to us. It is not our business to do so – and we want to earn your trust and confidence.
However, we share your data with the following categories of companies as an essential part of being able to provide our services to you, as set out below:
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Professional service providers, such as marketing agencies, advertising partners and website hosts who service us in turn to operate our business.
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Credit reference agencies, law enforcement and fraud prevention agencies, so we can help tackle fraud.
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In most circumstances we will not disclose personal data without consent. However there may be occasions where we might have to – e.g. with a court order, to comply with legal requirements and satisfy a legal request, for the proper administration of justice, to protect your vital interests, to fulfil your requests, to safeguard the integrity of the relevant websites operated by us or by such related entities or subsidiaries, or in the event of a corporate sale, merger, reorganisation, dissolution or similar event involving us and/or our subsidiaries and related entities.
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When we do share data, we do so on an understanding with the other entities that the data is to be used only for the purposes for which we originally intended.
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We may also provide third parties with aggregated but anonymised information and analytics about our customers and, before we do so, we will make sure that it does not identify you. Anonymous information means it is anonymous and you will not be identified through this data.
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If we ever have to share data with entities that are outside of the EEA, we will be sure to do so in a manner that complies with the requirements established by the GDPR.
Cookies
What are cookies?
A cookie is a small text file (typically numbers and letters) that is downloaded onto ‘terminal equipment’ (e.g. your computer or smartphone) when you (or someone else) access a website using that device. Cookies are then sent back to originating website on each subsequent visit – and they are useful because they allow a website to recognize a user’s device and store some information about your preferences or past actions.
Some cookies are needed for the sole purpose of carrying out the transmission of a communication over an electronic communications network – others may be necessary for the provision of a service over the internet, in which case they have to be used.
Other cookies may be desirable to improve your experience, in which case we will ask you for your consent to use them.
Should you wish to amend your cookie preferences, you may click on the banner at the bottom of this page.
What cookies do we use?
The cookies we use are the following:
Type of cookie
Why we use them
Who serves them
Analytics cookies (non-necessary)
These are used to understand, improve, and research users visiting www.mpmmalta.com and their needs to improve our website’s user experience. For example, we may use cookies to understand what pages a user browses before submitting using the contact form. We do not share information about this analysis with any third parties.
Google Analytics cookies: _ga, _gat, _gid
We use Google Analytics to measure traffic on our website. Google has their own Privacy Policy which you can review here. If you’d like to opt out of tracking by Google Analytics, visit the Google Analytics opt-out page.
Necessary cookies
These are used as an extra layer of security.
Cloudflare cookies: _cfduid
Cloudflare is used to identify individual clients behind a shared IP address and apply security settings on a per-client basis.[MOU1]
How do you change your cookie settings?
Should you wish to amend your cookie preferences, you may click on the banner at the bottom of this page.
Other Passive Information which we collect
Apart from the information you provide us with when using our Website, other information is passively collected from you (without you actively furnishing such information) when you navigate through the website. We use various technologies and navigational data collection methods to gather such passive information for various reasons, for example to track how many visitors access our website, the date and time of their visit, the length of their stay and which pages they view. The passive information also aids us to determine which web browsers our visitors use and the address from which they accessed our website – for instance if they connect to our Website through clicking on one of our banner ads. This technology does not identify you personally.
We assure you that, unless you have consented, such passive information shall not be combined with personally identifiable information collected elsewhere by our website or respective sites operated by our related entities or subsidiaries.
Changes to how we protect your privacy
Our website is continually under review – new functions and features are periodically added and improved to interface, thus changes to our privacy policy may be required from time to time.
We therefore encourage you to check our privacy policy on a frequent basis.
Links to Other Websites
This privacy notice does not cover the links within this site linking to other websites which are not controlled by us. We are not responsible for the collection or use of your personal information from these third-party websites.
Therefore, we encourage you to read the privacy statements on the other websites you visit.
How to contact us
We are always happy to hear from you, whether to make a suggestion but especially if you feel we can do better.
If you have any questions about this Privacy Policy, or if you wish to make a complaint about how we have handled your personal information, please contact us at:
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Last reviewed: September 2024
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